{"id":27382,"date":"2025-12-18T14:53:21","date_gmt":"2025-12-18T20:53:21","guid":{"rendered":"https:\/\/www.lightning-bolt.com\/?post_type=case-study&#038;p=27382"},"modified":"2025-12-18T14:53:21","modified_gmt":"2025-12-18T20:53:21","slug":"crna-scheduling-case-study","status":"publish","type":"case-study","link":"https:\/\/www.lightning-bolt.com\/case-study\/crna-scheduling-case-study\/","title":{"rendered":"Finding a Better CRNA Scheduling Solution"},"content":{"rendered":"\n<p>For John Krall, Chief CRNA at Midwest Physician Anesthesia Services, scheduling used to be his biggest headache. He spent at least an hour each week managing time-off requests and piecing shifts together by hand. Since the MDs built their daily schedules around his weekly plan, John felt a lot of pressure to get it right. <\/p>\n\n\n\n<p>Still, providers weren\u2019t always happy. <\/p>\n\n\n\n<p>With most of his team covering 3 hospitals and 5 surgery centers, the schedule was already complex. Add the inevitable last-minute changes and necessary blocks for travel time, and it felt less like scheduling and more like untangling a knot. <\/p>\n\n\n\n<p>John built schedules manually in Excel before exporting the PDF into a basic web-based tool that didn\u2019t offer much help. It didn\u2019t support real-time updates\u2014meaning changes weren\u2019t immediately visible to others\u2014and schedules could only be built one week at a time. Before one week even wrapped up, he was already starting the next.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center has-background is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\" style=\"background-color:#eceaee\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p>John wanted automation, actual real-time visibility, and a way to plan ahead without sacrificing provider requests. After switching to PerfectServe\u2019s Lightning Bolt Scheduling, \u201c90% of the work\u201d came off his plate. For the first time, every provider across every location was on the same platform.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1011\" height=\"631\" src=\"https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-8.webp\" alt=\"\" class=\"wp-image-27383\" srcset=\"https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-8.webp 1011w, https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-8-300x187.webp 300w, https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-8-768x479.webp 768w\" sizes=\"auto, (max-width: 1011px) 100vw, 1011px\" \/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Benefits of Better Healthcare <br>Scheduling Software<\/h2>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"display: flex; align-items: center; gap: 12px;\">\n  <img decoding=\"async\" style=\"background-color: #cc7e16; padding: 7px; border-radius: 50%;\" src=\"\/wp-content\/uploads\/2025\/12\/check.png\" \/>\n  <h4 style=\"color: #cc7e16; margin-bottom: 0;\">Time Saved Building Schedules<\/h4>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Transitioning to <a href=\"https:\/\/www.lightning-bolt.com\/anesthesiology-scheduling\/\">anesthesia scheduling software<\/a> was a smooth process thanks to Paje Bishop, one of Lightning Bolt\u2019s many dedicated technical consultants. With her help, John was able to create custom rules, which act like a blueprint as the algorithm pieces the best schedule together. This meant he could ditch the painful Excel process.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"display: flex; align-items: center; gap: 12px;\">\n  <img decoding=\"async\" style=\"background-color: #cc7e16; padding: 7px; border-radius: 50%;\" src=\"\/wp-content\/uploads\/2025\/12\/check.png\" \/>\n  <h4 style=\"color: #cc7e16; margin-bottom: 0;\">Improved Vacation Management<\/h4>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Before, all time-off requests had to be submitted on a one-off basis, and they weren\u2019t managed inside the scheduling interface. That meant John had to keep track of all requests to make sure they were reflected in the appropriate schedule. When scheduling isn\u2019t even your primary job, little annoyances like this can add up fast. <\/p>\n\n\n\n<p>Now, John can manage vacation time in Lightning Bolt with a much simpler and more reliable workflow. Almost all users submit their time-off requests in the platform, and John can approve them in just a few clicks. Once requests are \u201con the books,\u201d schedules are automatically built around them.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"display: flex; align-items: center; gap: 12px;\">\n  <img decoding=\"async\" style=\"background-color: #cc7e16; padding: 7px; border-radius: 50%;\" src=\"\/wp-content\/uploads\/2025\/12\/check.png\" \/>\n  <h4 style=\"color: #cc7e16; margin-bottom: 0;\">Mobile Device Schedule Management<\/h4>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Lightning Bolt has both desktop and mobile apps, so John can manage the schedule anywhere, anytime\u2014even from his phone. The real-time schedule is also available via a public link, which gives providers\u2014and anyone else who needs to know the group\u2019s schedule\u2014easy access from any device.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns tiles is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column has-background is-layout-flow wp-block-column-is-layout-flow\" style=\"background-color:#eceaee\">\n<div style=\"display: flex; align-items: flex-start; gap: 20px;\">\n<img decoding=\"async\" style=\"max-width: 75px; width: 10%;\" src=\"\/wp-content\/uploads\/2025\/12\/case-study-graphics_medwest-anes_Artboard-5@2x.webp\" \/>\n<h5 class=\"wp-block-heading has-text-color has-link-color\" style=\"font-family: 'HelveticaNeueMedium'; margin-bottom: 0;\">&#8220;Building the schedule takes much less time with Lightning Bolt,&#8221; John said. &#8220;Thanks to the built-in rules, what used to take an hour minimum now takes a matter of minutes.&#8221;<\/h5>\n<img decoding=\"async\" style=\"max-width: 90px; width: 14%;\" src=\"\/wp-content\/uploads\/2025\/12\/case-study-graphics_medwest-anes_Artboard-6@2x.webp\" \/>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"display: flex; align-items: center; gap: 12px;\">\n  <img decoding=\"async\" style=\"background-color: #cc7e16; padding: 7px; border-radius: 50%;\" src=\"\/wp-content\/uploads\/2025\/12\/check.png\" \/>\n  <h4 style=\"color: #cc7e16; margin-bottom: 0;\">Extended Schedule Horizon<\/h4>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Because Lightning Bolt uses an <a href=\"https:\/\/www.lightning-bolt.com\/blog\/combinatorial-optimization-provider-scheduling\/\">intelligent healthcare scheduling algorithm<\/a>, John can build schedules 6 months in advance instead of sprinting through the old weekly scramble. This saves him time and gives providers a longer view of their schedules, which allows them to more easily plan their lives inside and outside of work. <strong>It also gives patients the chance to schedule appointments further in advance.<\/strong><\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"display: flex; align-items: center; gap: 12px;\">\n  <img decoding=\"async\" style=\"background-color: #cc7e16; padding: 7px; border-radius: 50%;\" src=\"\/wp-content\/uploads\/2025\/12\/check.png\" \/>\n  <h4 style=\"color: #cc7e16; margin-bottom: 0;\">Supporting Group Growth<\/h4>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>As Midwest Physician Anesthesia Services continues to grow, Lightning Bolt easily integrates new CRNAs and MDs into the scheduling process. New team members can be added without disrupting previously published schedules\u2014even those completed months in advance.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">A CRNA Scheduling Solution That Saves Time and Reduces Stress<\/h2>\n\n\n\n<p>Switching to a <a href=\"https:\/\/www.lightning-bolt.com\/\">scheduling platform<\/a> built specifically for the complex needs of a group like Midwest Physician Anesthesia Services has transformed scheduling for John Krall and his team. Time-off requests are easier to manage, schedules can be planned months in advance, and what once required hours of manual work now takes minutes.<\/p>\n\n\n\n<p>Providers across all locations now work from a single scheduling platform, creating better visibility across the group and allowing schedules to be built months in advance. That long-range view helps promote balance and predictability for providers, while Lightning Bolt ensures scheduling remains accurate and effortless as the organization continues to grow\u2014freeing John and his team to focus on what matters most: patient care.<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2411\" height=\"1341\" src=\"https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-9.webp\" alt=\"\" class=\"wp-image-27386\" srcset=\"https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-9.webp 2411w, https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-9-300x167.webp 300w, https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-9-1024x570.webp 1024w, https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-9-768x427.webp 768w, https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-9-1536x854.webp 1536w, https:\/\/www.lightning-bolt.com\/wp-content\/uploads\/2025\/12\/case-study-graphics_Midwest-Anes_Artboard-9-2048x1139.webp 2048w\" sizes=\"auto, (max-width: 2411px) 100vw, 2411px\" \/><\/figure>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/visit.perfectserve.com\/Midwest_Physician_Anesthesia_Better_Scheduling\">Download PDF<\/a><\/div>\n<\/div>\n","protected":false},"featured_media":27387,"template":"","meta":{"_acf_changed":false,"footnotes":""},"case-study-category":[49,51],"class_list":["post-27382","case-study","type-case-study","status-publish","has-post-thumbnail","hentry","case-study-category-hospitals-and-health-systems","case-study-category-physician-groups"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>CRNA Scheduling Software: Midwest Anesthesia Case Study<\/title>\n<meta name=\"description\" content=\"See how Midwest Physician Anesthesia Services saved 90% of scheduling time using Lightning Bolt. 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